AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda
An Annual General Meeting will be held within fifteen months of the previous AGM.
All members will be notified in writing at least 3 weeks before the date of the meeting, giving the venue, date and time.
Nominations for the committee may be made to the Secretary before the meeting, or at the meeting.
The quorum for the AGM will be two third of the members or 20 members, whichever is the greater number.
At the AGM
The Committee will present a report of the work of STS over the year.
The Committee will present the accounts of STS for the previous year.
The officers and Committee for the next year will be elected.
Any proposals given to the Secretary at least 7 days in advance of the meeting will be discussed
2. Special General Meetings
The Secretary will call a Special General Meeting at the request of the majority of the
committee or at least eight other members giving a written request to the Head of School or
Secretary stating the reason for their request.
The meeting will take place within twenty-one days of the request.
All members will be given two weeks’ notice of such a meeting, giving the venue, date,
time and agenda, and notice may be by telephone, email or post.
The quorum for the Special General Meeting will be two third of the membership or 20
members, whichever is the greater number.
3. General Meetings
General Meetings are open to all members and will be held at least two times a year or
more often if necessary.
All members will be given two week notice of such a meeting, giving the venue, date, time
and agenda, and notice may be by telephone, email or school Whatsup group
The quorum for a General Meeting shall be 10% of the membership or 5 members,
whichever is the greater number.
4. Rules of Procedure for meetings
All questions that arise at any meeting will be discussed openly and the meeting will seek to
find general agreement that everyone present can agree to.
If a consensus cannot be reached a vote will be taken and a decision will be made by a simple
majority of members present. If the number of votes cast on each side is equal, the chair of
the meeting shall have an additional casting vote.
5.Committee Meetings and Proceedings
Committee meetings may be called by the Chair or Secretary. Committee members must
receive notice of meetings at least 7 days before the meeting.
The quorum for Committee meetings is five Committee members
The Management committee(MC) shall call at least one meetings per term, giving two weeks’ notice.
Special/Emergency Meetings may be held if considered necessary by the Head of STS or
Secretary, or if requested by at least one third of the MC in writing to the Secretary,
giving one week notice.
MC shall send any items for the agenda at least one week before the meeting. There shall
be a quorum when at least half of the Governors are present at the meeting. In the absence
of the Head of STS, the Vice Head of STS shall chair the meeting. If both are absent, then
the MC present shall choose a Member to chair the meeting before any other business is
transacted.
Every matter shall be determined by a majority of votes of the MC present and voting on
the question. In the case of equality of votes the Chair of the meeting shall have a second
or casting vote.
The Secretary shall keep minutes of the proceedings of meetings. The minutes shall be
circulated within two weeks after the meeting.
